Author Guidelines

Use IEEE eXpress Conference Publishing

Prospective authors are invited to submit full papers of no more than six (6) pages including results, figures, and references in standard IEEE double-column format. Manuscript templates for LaTeX and Microsoft Word are available from IEEE. Authors may also download the word template from the download template button above. Authors are requested to add the  one of the copyright clearance code given in the section below on the bottom of the first page. Authors are also advised to submit the final camera-ready copy through PDF express guidelines given below.


The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the
guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found
For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not
protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
978-1-5386-7966-1/18/$31.00 ©2018 Crown
For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-7966-1/18/$31.00
©2018 European Union
For all other papers the copyright notice is: 978-1-5386-7966-1/18/$31.00 ©2018 IEEE

IEEE PDF eXpress


Using IEEE PDF eXpress

The most common difficulty faced by authors is the creation of IEEE compliant PDF version of their paper. We have subscribed to IEEE PDF Xpress service to assist authors in converting their files to PDF files that meet IEEE PDF compliance criteria. Please note that PDF Xpress only creates the PDF files for you, and you should still submit the converted file to Online Submission easychair account.

IEEE PDF eXpress Site Dates

  • IEEE PDF eXpress  available until October 10, 2017
  •  Camera Ready Submission deadline: October 10, 2017

Creating IEEE Xplore-compatible PDFs by YOURSELF for using IEEE PDF eXpress™

If you do it by YOURSELF,

Otherwise, please convert to and check PDF files using IEEE PDF eXpress™.

  • Create your manuscript(s).
  • Proofread and check the layout of the manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.).
  • Create IEEE PDF eXpress account.
  • Upload source file(s) for Conversion and/or PDF(s) for Checking.
  • IEEE PDF eXpress attains full IEEE Xplore-compatible PDF files.

IEEE PDF eXpress

Introduction to IEEE PDF eXpress

ICETAS has registered for use of the IEEE tool: IEEE PDF eXpress.

According to the new IEEE Xplore Requirements for PDF, all-conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

It is important to note that submitting a file to IEEE PDF eXpress is only for the creation of a compliant PDF file, you must still submit your final paper through easychair.

1. Access the IEEE PDF eXpress site

First-time users:

Previous users, but using it for the first time for a new conference:

Returning users:

a. Click “New Users - Click Here”.

a. Enter 45557XP for the Conference ID, your email address, and enter the password you used for your old account.

a. Enter 45557XP for the Conference ID, email address, and password.

b. Enter 45557XP for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.

b. When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference.

c. You will receive online and email confirmation of successful account setup.

c. Check that the contact information is still valid, and click “Submit”.

d. You will receive online and email confirmation of successful account setup.

2. For each conference paper, click “Create New Title”.

3. Enter identifying text for the paper (title is recommended but not required)

4. Click “Submit PDF for Checking” or “Submit Source Files for Conversion”

5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.

6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options(choose one)

If the PDF submitted fails the PDF check:

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:

Option 1

Submit your source file for conversion PDF Check, or by clicking Try again, then Submit Source Files for Conversion.

Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion)

Option 2

Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions.

Submit a PDF by clicking Try again,then Submit PDF for Checking

Submit your IEEE Xplore compatible PDF [Through Easychair].

Option 3

“Request Technical Help” through your account.

“Request a Manual Conversion” through your account.

IEEE PDF eXpress converts the following file types to PDF:

Rich Text Format
(La)TeX (DVI and all support files required)*
Word Pro
Microsoft Word

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).